Engage and communicate with your patients, and keep them coming back for new services - email and text reminders can be adapted to your services to share only the relevant instructions, two-way and group texting allows you to engage with your patients, and securely share patient forms, health records, book appointments, and access customized treatment plans through the patient portal. Speed up your check-in at the front desk with our user-friendly kiosk and patient portal!
Use annotatable images in your chart note to visually document aesthetic treatments and injection sites and quantities directly within your chart note. Use our robust library of images - including different faces, muscle structure, and bodies - or import your own.
Easily customize charting and templates to adapt to your different services - if you’re doing aesthetic treatments like laser hair removal, botox or filler injections, IVs, or medical services like hormone replacement therapy or medical weight loss… or several things in one visit - pull up the templates, images, and chart format that adapts to your workflow.
OptiMantra’s charting is built to support medspas both medical and wellness services, letting you seamlessly bridge aesthetics, IV therapies, wellness treatments, and more in one platform. And each provider can set their charting preferences independently.
Use your phone or tablet to capture, organize, and adjust before and after treatment photos within OptiMantra to visually showcase patient results. You can chart on the photos themselves to track exact injection points.
OptiMantra’s image management highlights key changes for providers - and your patients! - and ensures consistent, accurate documentation that aligns with your medspa’s treatment protocols.
Track product quantities, lot numbers, and expiration dates easily from within your charting interface as you administer aesthetic treatments, IVs, and more with our injections and IV modules - items automatically subtract from your inventory as you use them! Manage your in-house inventory and supplement sales through our integrated inventory management as well. Recommending beauty products, supplements or formulations, these get debited during the check-out process. Get comprehensive oversight of your supplies, reducing shortages and expired products, and ensure you’re tracking exactly what’s being administered to remain compliant.
Create your IV and injection templates tailored to your medspa's unique protocols so you can seamlessly track your services and inventory usage. Need to adjust the quantities? Update your formulations with that extra B-12 or Gluthathione right from within the charting interface. Standardize your services and treatments, ensuring consistency across patient visits, reducing possible errors, and simplifying staff training.
Easily attach and distribute pre- and post-treatment instructions or patient handouts through Optimantra. Custom treatment plans can be emailed right from within the chart note with handout attachments. Deliver tailored, clear, consistent care guidance while reducing the workload for your providers and front desk.
Effortlessly generate multi-treatment packages, offer membership and recurring subscription programs (tied to services or packages if you’d like!), sell gift cards, and more using OptiMantra’s membership and package functionality. Count down packages as they’re used to manage your accounting liabilities and track your outstanding packages and gift card volume at any point. Enhance customer loyalty, encourage repeat visits, and create additional revenue streams all from within your account.
Expand your medspa offerings with OptiMantra’s support for wellness therapies like infrared sauna sessions, red light therapy, cryotherapy, and cold plunge. Set up online booking calendars to capture leads, get your necessary consents and documentation completed, and easily check-out patients from the same interface.
Use our robust medical charting and integrations for weight loss, functional treatments, hormone replacement therapy and more - integrated e-prescribing, lab ordering, secure fax, and customizable charting allows you to continue to expand your providers and services. Seamlessly manage every provider, modality, and offering from within the same easy-to-use platform.
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